VRA Student Job
The Village Residents Association is hiring an Operations Coordinator. Please see the attached job description. To apply for this student position, send your resume and cover letter to email@example.com.
VRA Operations Coordinator
The VRA Operations Coordinator plays a supportive role to the VRA board by assisting with all logistical aspects of running the VRA. The candidate is a politically neutral party who works on behalf of the VRA board and is not a voting member of the organization. The operations coordinator must be an organized, detail-oriented, and motivated self starter with an interest in working with a civic organization.
Legal authorization to work in the US
Excellent grasp of written and spoken English
Excellent computer proficiency
Graphic design skills
Ability to reconcile checks and manage bank account
Undergraduate or graduate student in good standing with the university and possessing a minimum 2.0 cumulative GPA and good standing with the University at the time of application and throughout the period of employment. Please note that GPA does not round up, and any GPA below a 2.0 (1.999 or below) will make you ineligible for this position.
Full-time academic status (12-13 units per semester) during the period of employment.
This position is subject to a criminal background check
Experience maintaining a website, marketing experience, some experience with data analysis, experience with community/non-profit organization. Priority given to University Village residents.
Maintains the VRA Google calendar, coordinates board members’ schedules to set meeting dates, books community space for VRA events.
Assists the VRA treasurer to maintain an Excel sheet with budget information. Brings budget requests to board’s attention in a timely manner and assists with preparation of written responses to funding requests as directed by the board. Delivers receipts to Village staff for the reimbursement process. Becomes a signatory on VRA bank account and completes errands to the bank (as necessary). Maintains and replenishes supply of VRA gift cards. Arranges supply purchases as necessary. Maintains copies of receipts and bank statements scanned into VRA Google docs.
Minute taking at board meetings, community meetings, and occasional meetings with RSSP administration and others. Archiving minutes in VRA Google Drive. Maintains VRA Mailchimp account, creates marketing materials, and creates regular social media posts. Forwards all relevant emails to the VRA board. Organizes and responds to email. Drafts monthly community newsletter or bulletin based on VRA minutes and other pertinent information.
Coordinates details for VRA-sponsored community events. Books community space for VRA events. Communicates with guest speakers as requested by board members. Orders food using VRA protocol. Ensures that paper goods and all other necessary supplies are transported to and from the VRA storage closet. Handles all logistics for children's activities and coordinates with staff approved to supervise children's activities. Supervises sign-in sheets for the meetings and the children’s activities.
Provides health and safety training, guidance on safe work practices, provides proper equipment, observes work practices and correct methods, and investigates accidents. Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.
CANRA Mandated Reporter
Function as Mandated Reporter under California Child Abuse and Neglect Act (CANRA) to report observed/suspected abuse or neglect of children, dependent adults and elders to designated law enforcement or social service agencies.
Nondiscrimination Policy Statement for University of California
The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries regarding the University's student-related nondiscrimination policies may be directed as follows: Sex discrimination and access: ADA/504 Compliance Office, (510) 643-5116 (voice or TTY/TDD); age discrimination: Age Discrimination Act Coordinator, (510) 642-8471. Other inquiries may be directed to the Academic Compliance Officer, 200 California Hall #1500, (510) 642-2795.
Starting pay is $16.07.